Thank you for taking on the role of Team Manager. We appreciate your contribution to making this season a successful one for your child’s team. Managers act to support the efforts of the coaches by facilitating communication with parents and other team managers, coordinating the team’s schedule and tournaments, and organizing parent volunteers. We hope that you will find the information below helpful. If you have any questions or concerns, please contact our Manager Coordinator, Lynn Meissner.
The tasks of a team manager can be easily divided into two distinct components, and therefore some teams will choose to have co-managers, i.e., a team manager and a scheduler. Further, many parents are happy to help, so please delegate!
The first few weeks after team selections are usually the busiest for the team managers. Setting up the foundation immediately makes for a much smoother season. We have created the following checklist to assist you.
Prior to First Game
Your Schedule and Finding Ice: When scheduling, the first thing to understand is how to check your current games, your allocated ice, and any available ice (distributed on a first come, first serve basis). At the start of the season, each team will have many games prescheduled as well as allocated ice for you to use to host other teams. All this information is listed on the website calendar. You can "tag" your team so that only your team information shows on your personal calendar. You can also print just the months so you see who and when you are playing and if you have allocated ice. The ngin app can also be set to stream schedule information to your phone, but it works off of the "tags" on the main calendar. If there is a discrepancy between ngin information and the club's website calendar, check the "tag" associated with event. Sean Torinus (LINK here) can help with corrections needed.
Scheduling/Canceling Games: The first rule of scheduling is that every time you use a sheet of ice for a home game, you must get an away game in return. Otherwise we are subsidizing ice for other clubs. Home sheets of ice are your most valuable asset for scheduling. Use them wisely.
When you have scheduled a game with another team, remember to contact Tom Slocum to put it on the master schedule. If a cancellation occurs, also let Tom know immediately. When you make a scheduling change after the Sunday evening before the game, you MUST notify Bob Peschel (who schedules officials) directly. He sets the officials' schedule based on the ice schedule Sunday evening and will not know about a cancelled game that occurs after that – but the refs will be paid if they show up – game or no. His telephone numbers are (h) 414-962-2525, (c) 414-507-2878. Likewise, if you get a game to work out last minute, let Bob know to find you refs! Do this immediately and confirm with Bob prior to game time that he was able to secure officials! As the manager you must make telephone or text (preferred and most reliable) contact with Bob or get an email acknowledgement from him that the change (either cancelled game or added game) has been noted on the officials’ schedule.
Number of Games: This year the club expects each team to adhere to the ADM-model number of games for their respective level. Level coordinators periodically will check to ensure all teams are following these guidelines.
Total games with tournaments:
(These do not include playoffs or state)
Most of our teams play in two tournaments with 3 to 4 games each. The remaining games should be an even mix of home and away games. In practice, this means that each Squirt team will be allocated 12 sheets of home ice, Peewees 15, and Bantams 17. To reach the targeted level of games at each level, you must get an away game for each home game you schedule.
Ice Management (and this is IMPORTANT!): In the past, there have been times when teams do not use their allocated ice at the last minute. If you have a schedule change or cancellation please contact Tom Slocum immediately so that another team may use the ice. While some of the times are not “ideal”, the abundance of ice that our teams enjoy is really a great benefit to our skaters’ development.
Other considerations: Be careful of the caliber of the competition you play. Make the experience challenging, yet fun for the skaters. Please consult with your coaches to determine suitable opponents. Please make note that all divisional games that will be used for seeding purposes must be played on or before January 10th. Scores must be reported no later than January 11th. Remember, the games that will be used are the first home and first away game against those equal level teams in your division. The Division 1 clubs in Region 5 are Arrowhead, Fond du Lac, Ozaukee, SHAW, Waukesha, and Winter Club.
TOURNAMENTS Look for an open weekend on your calendar for tournaments. It's easier than rescheduling games unless your coach wants a specific tournament. You still need to register for the tournament and pay. These tournament can fill quickly so do it at the start of the season.
In addition, you should coordinate travel plans. The team manager may either set up the hotel reservations and team activities or delegate these responsibilities to another parent.
As per the State Registrar, you do not need to carry birth certificates for invitational tournaments this year; however, you must have the approved form, Annotation of Birth Fact, for playdowns and the state tournament. Contact Sean Torinus to receive these copies for your team.
Again, thank you for contributing your time and talents in making this a great year of hockey for your child’s team.