Thank you for taking on the role of Team Manager. We appreciate your contribution to making this season a successful one for your child’s team. Managers act to support the efforts of the coaches by facilitating communication with parents and other team managers, coordinating the team’s schedule and tournaments, and organizing parent volunteers. We hope that you will find the information below helpful. If you have any questions or concerns, please contact our Manager Coordinator, Lynn Meissner.
The tasks of a team manager can be easily divided into two distinct components, and therefore some teams will choose to have co-managers, i.e., a team manager and a scheduler. Further, many parents are happy to help, so please delegate!
The first few weeks after team selections are usually the busiest for the team managers. Setting up the foundation immediately makes for a much smoother season. We have created the following checklist to assist you.
Team Scheduling:Tournaments and Games
Your Schedule and Finding Ice: When scheduling, the first thing to understand is how to check your current games, your allocated ice, and any available ice. At the start of the season, each team will have some games pre-scheduled as well as allocated ice for you to use to host other teams. All this information is listed on the website calendar. You can "tag" your team so that only your team information shows on your personal calendar. You can also print just the months so you see who and when you are playing and if you have allocated ice. The ngin app can also be set to stream schedule information to your phone, but it works off of the "tags" on the main calendar. If there is a discrepancy between ngin information and the club's website calendar, check the "tag" associated with event.
Tournaments- Register ASAP
Managers will register for 2-3 tournaments using their budget from the club. Tournaments fill up quickly, so do this at the start of the season before game scheduling. The complete listing can be found at www.wahahockey.com, under invitational tournaments. Consider choosing an open weekend on your calendar. Otherwise, you'll need to reschedule any existing games in conflict. Register and pay for the tournament. Our club treasurer will reimburse you or can send payment to the tournament director. In addition, managers reserve a block of hotel rooms for the team and coordinate a Saturday night team dinner.
Scheduling/Canceling Games: The first rule of scheduling is that every time you use a sheet of ice for a home game, you must get an away game in return. Otherwise we are subsidizing ice for other clubs. Home sheets of ice are your most valuable asset for scheduling. Use them wisely. At the beginning of the season, you may trade in game ice to get new ice.
Tom Slocum is our master scheduler. Email him to exchange ice and when you make any changes and additions to your team schedule (new games, rescheduling, tournaments). Tom will put it all on the master schedule. If a cancellation occurs, also let Tom know immediately for ice management.
Number of Games: The club expects each team to adhere to the ADM-model number of games for their respective level. Check your manager materials to see your game targets and maximum number of games allowed for each level. Tournaments are included in this number but playoffs and State Tournament are not.
Most of our teams play in three tournaments with 3 to 4 games each. The remaining games should be an even mix of home and away games. To reach the targeted level of games at each level, you must get an away game for each home game you schedule.
Officials- Scheduling Refs
If you make a last minute scheduling change within one week of the game date, you MUST notify the Officials Coordinators directly (Mike Hester). The officials' schedule is planned in advanced based on the club calendar. They will not know about a cancelled game that occurs after that but the refs will be paid if they show up – game or not. Likewise, if you get a game to work out last minute, let them know to find you refs. Do this immediately and confirm with them prior to game time that officials have been secured! As the manager you must make telephone or text (preferred and most reliable) contact or get an email acknowledgement that the change (either cancelled game or added game) has been noted on the officials’ schedule. Phone numbers for contacts will be sent to you.
Ice Management (and this is IMPORTANT!): In the past, there have been times when teams do not use their allocated ice at the last minute. If you have a schedule change or cancellation please contact Tom Slocum immediately so that another team may use the ice. After the season gets going, any available ice within the upcoming two weeks can be requested by teams.
Other considerations: Be careful of the caliber of the competition you play. Make the experience challenging, yet fun for the skaters. Consult with your coaches to determine suitable opponents. Please make note that all divisional games that will be used for seeding purposes must be played on or before the January deadline set by WAHA. All scores must be reported a week prior. The deadline for the current season will be in the manager materials. The Division 1 clubs in Region 5 are Arrowhead, Fond du Lac, Ozaukee, SHAW, Waukesha, and Winter Club.
Prior to First Game
Again, thank you for contributing your time and talents in making this a great season of hockey for your child's team.